Eye to Eye Photographic Awards 2023 – Terms and Conditions

1. The Eye to Eye Photographic Awards 2023 (“the Competition”) is brought to you by the Lions Eye Institute (ACN 106 521 439) (“the Promoter”).
2. Entry into the Competition is subject to these Terms and Conditions and any person who enters the Competition (“Entrant”) is deemed to have accepted these Terms and Conditions.
3. To the extent of any inconsistency between these Terms and Conditions and any other reference to this Competition, these Terms and Conditions prevail.
4. The Promoter reserves the right to amend these Terms and Conditions. The Promoter may also cancel or suspend this Competition if an event beyond the control of the Promoter corrupts or affects the administration, security, fairness, integrity, or proper conduct of this Competition.
5. The Promoter will disqualify any individual who has tampered with the entry process or any other aspect of this Competition or otherwise breaches these Terms and Conditions.

 

Eligibility

6. The Competition is open to any individual whose ordinary residential address is in Western Australia.
7. Entrants below 18 years of age (as at 1 December 2023) may enter the Seeing through a child’s eye category and can also submit photographs to one or more of the three (3) open categories. A parent or guardian’s consent is required for entries from entrants below 18 years of age, and such consenting parent or guardian will then be bound by these Terms and Conditions.
   a) Eligibility for the Seeing through a child’s eye category does not exclude entrants below 18 years of age (as at 1 December 2023) from winning the three (3) open categories. However, the same photograph cannot win two categories.
8. Employees of the Promoter, their immediate family members, and participating sponsors of the Promoter are not eligible to enter the competition. For any employees wishing to participate, please refer to the Lions Eye Institute Intranet for information about how you can enter the Internal staff category.

 

How to enter

9. Entries may be submitted, in accordance with the submission guidelines set out below, from 11am on Wednesday 6 December 2023 to 11am on Tuesday 16 January 2024. No entries will be accepted outside of this period.
10. Entrants should submit during the submission period via the Competition website (eyetoeye.lei.org.au).
11. Entrants must choose the appropriate category for their image. Entrants must not enter the same image into more than one category.
12. Entry is free of charge in 2023 (up to 16 January 2024), in celebration of the Lions Eye Institute’s 40^th year.
13. Entrants are limited to a maximum of three (3) entries per person. If more than three (3) entries are submitted, only the first three (3) submissions will be accepted and all others disqualified. This may be done without consultation with the photographer.

 

Award categories

14. The categories of the Competition are:
    
    1. Human eye, window to the world – showcasing the human eye, with a particular focus on people from Western Australia.
    2. Seeing with the mind’s eye – showcasing unique perspectives on the world through the eye of the beholder, including drawing attention to the plight of people who live with vision impairment.
    3. Eagle eye – showcasing animal eyes, with a particular focus on animals within Western Australia (includes native animals, non-native animals and domestic pets).
    4. Seeing through a child’s eye – a category for individuals under 18 years old, with eligible entries drawn from any of the other three categories.

15. The Promoter reserves the right to award an additional Peoples’ Choice Award based on votes from members of the public, to be tallied at an in-person Eye to Eye photographic exhibition comprising entries selected by the Promoter. The image receiving the most votes will be deemed the Peoples’ Choice Award winner and will be notified via email within seven days of the closing date of voting. The winner’s name will be published on Competition website and the Promoter’s social media networks.

 

Submission guidelines

16. Photographs are accepted into all Competition categories in colour, sepia or black and white format.

17. Entries must meet the following technical specifications:

1. 1. Images must be saved as a high resolution JPG (JPEG) file. No other file types are acceptable.
   2. Image file sizes must be larger than 2MB and smaller than 15MB (ideally 300 dpi at A3 size and of maximum quality for printing).

18. Entries must meet the following requirements. By entering a photo, the Entrant represents and warrants that each entered photograph meets these requirements. If an entered photo is found not to meet these requirements, it will be disqualified. Each photo entered into the Competition must:

1. 1. be the original work of the Entrant;
   2. have been taken personally by the Entrant;
   3. not be a photograph of another photograph;
   4. have been captured as a single exposure on a camera (including DSLR, SLR, point and click, compact, mirrorless, notepad, or mobile phone cameras);
   5. have been edited and completed by the Entrant without assistance;
   6. have been created without the assistance of any artificial intelligence tool of any kind, including generative artificial intelligence or similar;
   7. include only copyrighted material owned by the Entrant;
   8. not infringe any person’s copyright, other intellectual property rights, moral rights, rights to privacy or any other rights;
   9. not include any watermarks or any form of identifying signatures or markings; and
   10. not be defamatory, obscene, offensive or otherwise in breach of any law.

19. The Promoter reserves the right to request access to the metadata of any entered photograph to confirm any requirements of these Terms and Conditions.
20. All details provided by the entrant must be true and accurate.

 

Disqualification

21. Canvassing Lions Eye Institute employees or Competition judges will result in disqualification from the Competition.

1. 1. Entries that are found to breach these Terms and Conditions will be disqualified and may result in disqualification from any subsequent Lions Eye Institute photographic award.
   2. Any prizes awarded to a disqualified entry must be returned to the Promoter, as soon as practicable.
   3. The winner of any prize may be required to sign a statutory declaration certifying the originality of the winning entry.
   4. The Entrant indemnifies the Promoter against any loss resulting from a breach of these Terms and Conditions.

 

Judging

22. The winners of each category will be determined via two rounds of deliberation by judging panel. The judges will base selections on their view of each entry’s:

1. 1. aesthetic quality; and
   2. relevance to its category theme.

23. An initial round of deliberation will be conducted by a panel of judges appointed by the Promoter. This panel will create a shortlist of up to 20 images for each category.
24. The second round of the deliberation process will be conducted by a panel of judges comprising a minimum of three professional photographers from Western Australia. This panel will decide the category winners.
25. All decisions by the Competition judging panels are final.

 

Prizes

26. Each category will have its one winner with a total of five winners overall.
27. The prize for the winner of each category consists of:

1. 1. Human eye, window to the world: $2500 cash prize
   2. Seeing with the mind’s eye: $2,500 cash prize and a gift voucher for two nights in a safari tent for two people plus breakfast and a pearl farm tour valued at $904 from Cygnet Bay Pearls. All costs of flying to Broome, airport transfers, other accommodation and transfers to Cygnet Bay Pearls are at the winner’s cost and arrangement. Accommodation Pearler’s Village – Cygnet Bay Pearl Farm
   3. Eagle eye: $2500 cash prize
   4. Seeing through the child’s eye: $500 cash prize
   5. Peoples’ Choice Award: $2000 cash prize plus neoprene bracelet from Pearls of Australia (valued at $430). pearlsofaustralia.com.au

28. Winners will be announced at the Competition award ceremony, and through the Promoter’s website, newsletters and social media channels.
29. Cash prizes will be made in $AUD via Electronic Funds Transfer (EFT) to an Australian based account held in the name of the winner (or in the case of the under 18 year old category it can be their authorised consenting guardian), upon receipt of valid confirmation.
30. The Promoter will not be responsible for any costs associated with winning or delivery of the prizes, unless specifically stated in these Terms and Conditions.
31. Prizes are not transferable or exchangeable and, with the exception of cash prizes, cannot be taken as cash. Vouchers must be fulfilled within the terms and conditions of their original providers. Prizes will be sent by ordinary mail to the winner’s nominated address within Western Australia only.

 

Rights

32. Copyright in any works submitted will remain the property of the Entrant.
33. By entering the Competition, Entrants:

1. 1. grant the Promoter a perpetual, worldwide licence to use any submitted image to promote the Lions Eye Institute and its initiatives without payment of any royalty; and
   2. acknowledge the Promoter’s right to sub-licence the submitted image to any sponsor that provides a competition prize to that Entrant for the general promotion of, and use within, that sponsor’s business.

 

Privacy collection statement

34. By submitting an entry into this competition or voting in the Peoples’ Choice Award, Entrants and voters consent to receive promotional and other marketing messages from the Promoter (including messages sent electronically). Entrants and voters will be able to opt-out at any time by following the instructions included in each message sent by the Promoter.
35. The Promoter and its related entities collect Entrants’ personal information for the purpose of conducting and promoting this Competition.

1. 1. The Promoter may disclose personal information collected to an agent who is engaged for prize fulfilment. The Promoter may also disclose personal information collected to Australian regulatory authorities.
   2. The Promoter will otherwise handle Entrants’ and voters’ personal information in compliance with its Privacy Policy (available at lei.org.au). Entrants and voters may request access to or update your personal information, or lodge a complaint, by writing to the Promoter’s privacy officer at carecentre@lei.org.au.

 

Liability and governing law 

36. The Competition is governed by the laws of Western Australia.  Each entrant irrevocably agrees that the courts of Western Australia shall have exclusive jurisdiction to hear and decide any suit, action or proceedings, and/or to settle any disputes which may arise out of or in connection with the Competition and, for these purposes, each entrant irrevocably submits to the exclusive and binding jurisdiction of the courts of Western Australia.
37. Prize winners are advised that tax implications may arise from their prize winnings, and they should seek independent financial advice prior to acceptance of that prize.